On this page, you will find the general terms and conditions for Forte’s research grants. They apply to all our grants, unless there are specific terms and conditions linked to the grant decision which are worded differently. The terms and conditions apply for all grant decisions as from 17 December 2018.
Administrative organisation refers to the legal person that manages the research funds allocated by Forte. Forte approves new administrative organisations after review.
Project leader refers to the person responsible for the grant application
(applicant) submitted to Forte, and for planning and implementation of the project.
Applicant refers to the person or organisation responsible for the application submitted to Forte. When an organisation is applying to Forte, the organisation has the same responsibility as a project leader would.
Project refers to the activities supported by the research grant.
Forte’s decisions and grants become effective when both the administrating organisation and project leaders have accepted the commitments defined below.
3.1 Forte’s commitments
Forte agrees to pay the sum of the specified grant to the administrative organisation in accordance with the payment plan specified in the decision. Payments are usually made monthly (i.e. one twelfth of the annual sum granted) unless otherwise specified in the decision. Payment commences after the decision becomes effective. The amounts specified in the decision are definitive. No compensation will be granted for increases in the cost of salaries, or other cost increases.
Grants for research projects at universities and institutions of higher education must include funding for direct and indirect costs at the same ratio as calculated for the project as a whole.
Decisions on grants apply under the condition that Forte receives the budgetary funds proposed by the Government.
3.2 Administrative organisation commitments
The administrative organisation agrees:
- to, as employer of the project leader, ensure that the project leader can allocate his/her own time, and the time of other employees, to the extent needed to implement the project in a manner that complies with the project plan as presented to Forte, and to enable publication of the project’s results,
- to ensure that the project leader and other relevant personnel have access to the facilities, equipment, and other resources needed to implement the project,
- to ensure that the research conducted in the project meets the terms and conditions specified in Swedish law,
- to ensure that the research conducted in the project has no commercial ties that would affect its objectivity, independence or transparency,
- to report annually to Forte on withdrawal of direct and indirect project related costs, in accordance with the instructions issued by Forte,
- to manage the grant in compliance with the terms and conditions of the decision and be responsible for the administration of the project.
The administrative organisation may, in consultation with the project leader, decide to delay the start of the project or to pause the project provided that the allocation period of the decision is not exceeded. This may be necessary if the project leader is required for another duty or if other key personnel are unavailable for the project and cannot be replaced immediately.
3.3 Project leader’s commitments
The project leader (applicant) has the scientific responsibility for the project and its objectives and methods as described in the grant application to Forte. This includes planning and implementation of the project in fundamental compliance with the plan submitted to Forte and the terms and conditions specified in the decision, but with any adjustments that might be required if Forte’s grant is less than the amount requested.
The project leader has the responsibility to ensure that all required permits and approvals have been obtained. If the project includes research involving humans or laboratory animals, the project leader must ensure that ethical approval is obtained in compliance with the law and government regulations. Moreover, the project leader must ensure that the project complies with the ethical principles issued by Forte.
Part of the scientific responsibility is to ensure that the research results are published in a scientific journal with international distribution, or are otherwise made accessible in a similar manner. The project leader has an obligation to ensure that he/she does not enter into agreements with commercial or other interests that could hinder him/her from publishing the results of research conducted with funding from Forte, or that could delay publication by more than two months. However, if the purpose is to apply for patents based fully, or in part, on the aforementioned research findings a delay of up to four months is acceptable.
The project leader must guarantee that the research findings are accessible to everyone (Open Access) within six months of publication. In cases where publishing involves parallel publication in open institutional archives, arrangements should be made at the time of publication for open accessibility within six months. Until further notice, the Open Access rules apply to peer-reviewed texts in journals and conference reports.
The project leader must also ensure that, when relevant to objectives presented in the grant application, findings of more general interest are disseminated to recipients outside of the scientific community. At Forte’s request, the project leader must allow access to all material for scientific review by Forte.
When disseminating the results, the project leader must indicate that the research was conducted with funding from Forte. When publishing original scientific articles and papers the registration number (Reg. No.) of the research grant must be included under the heading “Acknowledgements”.
4. Grant funding period
The decision specifies the funding period for which the grant is given and for how long the funds may be used. Forte, the administrative organisation, and the project leader commit to their responsibilities starting on the day that all parties approve the terms and conditions. The commitments remain in effect up to and including the day that Forte approves the final report and any unused funds are repaid.
5. Right of use
The decision specifies the period during which funding is disbursed. Unless otherwise stated in the decision, the grant may be used during this period plus one additional year (availability period). Under special circumstances the availability period may be extended. The request should be accompanied by information on yet unused funds and a broad plan for completing the project.
The grant must be allocated in overall compliance with the project plan submitted to Forte, but with necessary adjustments should Forte’s grant be less than the amount requested. Further, the grant must be allocated in accordance with the terms and conditions of the decision. Upon written request from the administrative organisation and the project leader, Forte may consider more substantial changes concerning the use of the grant, or the terms and conditions of the decision. Forte may approve the changes upon review. The grant may not be used for scholarships that are intended to be an alternative to a salary or other student financing for graduate students.
6. Employer situation and terms of employment
The project leader must be employed by the administrative organisation, unless otherwise agreed upon by Forte and the administrative organisation. If the project leader has another employer, that employer must confirm his/her commitment.
The administrative organisation holds the property rights for equipment and other inventory acquired by a project through grants from Forte. The equipment, however, must remain at the disposal of the project for as long as the project continues.
8. Obligation to disclose other funding
The applicant must disclose any applications to and any grants received from other funding bodies concerning resources for the same or similar purposes. The same applies to grants already received from other funding bodies. If, during the research project, grants from other funding sources are offered or received for such objectives, the project leader must immediately notify Forte. This notification to Forte must specifically address the extent to which other funding bodies might influence the implementation, analysis, interpretation, and presentation of the results. In addition, it should be clear who the results will belong to. Forte reserves the right to re-evaluate its funding decision, based on information about other grants.
The administrative organisation, in consultation with the project leader, may decide that part of the grant received from Forte should be used to finance participation (referred to as matched funding) in an EU-supported project in the same field, or aimed in the same direction as the project funded by Forte.
The administrative organisation and the project leader are responsible for providing Forte with the information it requests in conjunction with following up and evaluating the research, either during or after the funding period. Presentations and reports concerning the project must be submitted as specified in the funding decision or on special request by Forte. Such a request must indicate the end of the availability period and be notified to the administrative organisation and/or the project leader at least three months prior to that date. An auditor appointed by Forte, or other reviewer, has the right to review the bookkeeping related to the grant decision. In this respect, they have the right of full access to project records, e.g. the right to receive copies of all receipts of all supporting documents concerning expenditure and revenue related to the project.
9.1 Scientific reporting
The project leader must provide scientific reports and progress reports as specified in Forte’s instructions. The final scientific report should be submitted three months after the end of the availability period, or according to the reporting plan. Forte will reject an application for a new grant if the project leader has failed to present final reports on time for previous grants.
9.2 Financial reporting
The administrative organisation must submit financial statement reports as directed by Forte. The final financial report should be submitted three months after the end of the availability period, or according to the reporting plan. Forte may reject an application for a new grant if the administrative organisation has failed to present final reports on time for previous grants. Forte’s aforementioned right to audit the accounting also applies to the final financial statement reports.
If a project is terminated prematurely the following special regulations apply.
10. Repayment of surplus
Unused funds that are accounted for in a final financial statement report must be repaid to Forte by the administrative organisation no later than 30 days after the report has been filed. If the surplus is less than one half of one price base amount, it may be kept and used for research objectives similar to those for which the funding was granted. If the surplus is greater, the entire balance must be repaid to Forte.
11. Premature termination of the project
11.1 Difficulties in completing the project – general
If the project funded by Forte cannot be completed according to plan, and if the deviation from the plan is not insignificant, the administrative organisation must immediately notify Forte of this fact. The same applies if equipment for which Forte has provided funding cannot be acquired. In such cases, a report must be submitted on how this affects the project for which the equipment was intended. Forte and the administrative organisation, in consultation with the project leader must agree on how the situation will be handled.
11.2 Difficulties in completing the project due to changes affecting the project leader
If the project leader cannot complete the project due to prolonged illness, death, change of employer, or other reasons, the administrative organisation must immediately notify Forte of this. Forte, after conferring with the administrative organisation and if possible the project leader, decides whether the project receives continued funding or is terminated. If the project is terminated, the administrative organisation must repay any unspent funds intended for the project.
If the change is a result of the project leader transferring their employment to another administrative organisation, Forte may decide to also transfer the project so that the work can continue under the same project leader. Before such a decision is made, Forte must first confer with the affected administrative organisations regarding the terms and conditions of the move.
Costs of prematurely phasing out a project are settled as described below.
11.3 Violation of commitments made
If Forte, the administrative organisation or the project leader substantially violate the terms and conditions of the decision, and do not cease and desist within one month (30 days) of written notification, Forte or the administrative organisation may immediately terminate their commitment.
The following circumstances in conjunction with research may constitute grounds for a decision by Forte to terminate payment of a grant
- incorrect information in the application, or omission of required information,
- failure to report, during the course of the project, any new circumstances that must be reported under the terms and conditions of the decision,
- economic irregularities,
- unethical conduct,
- commercial ties that affect the objectivity, independence, and transparency of the project,
- if the project leader, through other actions, is clearly shown to be an inappropriate recipient of funding from Forte,
- failure to provide feedback according to Forte’s instructions.
When ending a project prematurely, Forte, after consulting with the affected administrative organisations, may decide that equipment acquired through Forte’s funding should be surrendered to Forte or to another administrative organisation.
11.5 Financial reports in prematurely terminated projects
If Forte decides to terminate payment of a grant, or if a project is prematurely terminated for other reasons, the project’s final financial report must be submitted no later than three months from the date that the parties agreed to terminate the project or that any of the parties unilaterally made such a decision. Forte shall demand repayment of funds received and paid out to the administrative organisation within three months (90 days) of Forte receiving the final financial report.
11.6 Costs of prematurely ending projects
If Forte decides to terminate payment of a grant for reasons that do not constitute a breach of the terms and conditions on the part of the administrative organisation, the administrative organisation and Forte are expected to reach an agreement on how to fund reasonable termination costs for the project.